Traveller Details Staff information and travel request identification
1 · Travel Request Information
⚠ Specify the project name and cost centre code
Travelling Team Members
👤 Lead Traveller1
Trip Details Destination, dates and transport mode
2 · Destination & Duration
Hold Ctrl/Cmd to select multiple districts
⚠ Specify the district name(s) not listed above
⚠ Specify the transport mode
Purpose of Visit Rationale, alignment with project objectives and organisational priorities
3 · Purpose & Justification
Describe the rationale, alignment with project objectives, and organisational priorities
Programme Outline / Planned Activities Day-by-day itinerary of meetings, workshops, field monitoring and training sessions
4 · Travel Itinerary
| # | Date | Activity / Session | Location | Responsible Person(s) |
|---|
Expected Outputs / Deliverables Key results and deliverables expected from the trip
5 · Deliverables
E.g. training reports, meeting minutes, signed agreements, monitoring data, field photos
Budget Estimate Estimated costs for transport, accommodation, per diem and other expenses
6 · Cost Estimate (RWF)
Approval Workflow Three-tier authorisation: Requester → Supervisor → Authoriser
7 · Travel Authorisation Workflow
1
Submitted By
Requester
Requester
→
2
Reviewed By
Supervisor
Supervisor
→
3
Authorised By
Country Director
Country Director
Step 1
Travel Request Submitted By
Email address of the reviewing supervisor
Signature
Step 2
Reviewed By Supervisor
Email of the Country Director / Authoriser
Signature
Step 3
Authorised By
Signature